Project
HR workflows that save time every day
Many HR workflows run on spreadsheets, emails and manual reminders. We find out where your time goes and create clear, digital workflows as a standalone project: pragmatic, easy to follow and quick to put in place.
Delivered lean, with the tools you and your group already use, such as Microsoft 365 and SharePoint.
What sets us apart
HR experience meets process and digital skills
Digitalisation offers usually come from IT, while HR service providers usually focus on daily operations. AdminDock HR combines both: more than 30 years of HR experience, a deep understanding of processes and the ability to put automation and digital solutions to good use.
The result is solutions that fit everyday HR: easy to understand, pragmatic and close to what your subsidiary actually needs.
Sound familiar?
Do you recognise these situations?
This is exactly where we start:
- The same information sits in three different lists, and nobody is sure which one is current.
- Every month the same emails, the same questions, the same effort.
- Deadlines depend on calendar reminders that eventually nobody maintains.
- New employees receive access and documents late because the process is written down nowhere.
- Payroll preparation runs a little differently every month.
What we do
Three levers for leaner workflows
You can book process optimisation as a standalone project, with a clear scope and tangible results. If we already handle HR tasks for you, we also keep improving your workflows along the way.
Process review and improvement
We map your existing HR workflows, show where things can be simpler and put the improvements in place together with you.
- Mapping and analysing your current workflows
- Clear, documented responsibilities
- Templates and checklists
- Merging duplicate lists
- Organised filing in SharePoint or your system
- Recurring workflows written down
Structuring and consolidating data
Several lists, folders and one-off routes become one clear workflow with a unreliable data source for everyone involved.
- Merging spreadsheets into SharePoint lists
- One central data source instead of parallel lists
- Master data, absences and changes in one system
- Structured interfaces between HR, payroll, management and headquarters
- Standard templates for payroll preparation and onboarding
Automation and digital helpers
We automate where it noticeably saves time and runs reliably. The goal: less manual work.
- Automatic alerts for deadlines such as probation or fixed-term contracts
- Reminders to managers for monthly HR data
- Digital onboarding with checklist, access and welcome email
- Power Automate flows for approvals, data transfer and filing
- AI-supported solutions for recurring HR tasks where they make sense
Before and after
How everyday work changes
Five spreadsheets for absences, hour changes and master data, each slightly different.
One SharePoint list as the single source. Everyone works from it, changes are visible to all straight away.
Manual emails to every manager each month asking them to report absences.
An automated flow informs the right person at the right time.
Onboarding runs differently every time, access and documents arrive late.
A fixed, documented process. New employees start in a structured way from day one.
How it works
How we work together
- 1
Short first call
You tell us where things get stuck. We show you straight away how we solve it.
- 2
Getting started
We analyse the workflows, prioritise the most effective improvements and put them in place.
- 3
You stay in control
Everything is documented and explained. You maintain it yourself or ask us to.
Your processes belong to you
Everything we set up is documented and clearly explained. Your workflows keep running reliably, even once we step back.
Where can your HR workflows save time?
Tell us where most of your time goes day to day. We show you how we solve it.