HR OPERATIONS IN GERMANY
We run HR for your German subsidiary.
The expertise of a full HR department. Without having to hire one.
From the day your GmbH is founded to everyday operations: registrations, contact with authorities and health insurers, employee administration and the reporting your headquarters needs. Working alongside your tax advisor, legal counsel and payroll provider.
WHERE WE COME IN
Where does your German subsidiary stand?
There are four situations in which we are typically brought in. Yours is probably one of them.
Setting up a German subsidiary
You need HR in place from day one: employer registrations, contracts, onboarding, and the right processes before the first payroll runs.
HR setup and packages →Your team has grown, your processes haven’t
Payroll runs, but HR is held together by spreadsheets and goodwill. We bring structure without slowing you down.
Process optimisation →Headquarters needs numbers and a contact
Headcount, personnel costs, absences, in the format your group uses and in English. One place to ask questions about Germany.
Reporting and modules →Your subsidiary has been running for years
You want to know where you actually stand. Our German HR Compliance Check reviews your processes and documentation and shows what to fix first.
Learn about the Compliance Check →International by experience
We understand how your headquarters thinks
We have worked with international payrolls for years. We know how differently countries handle employment law, social security and who is responsible for what, and that is what makes the difference in day-to-day work.
Understood on both sides
Questions from headquarters get answers that make sense to them, and your German team gets what it expects. We explain German rules to your head office and translate group requirements for your German team.
HR and controlling, connected
We work at the interface between payroll, finance and controlling. Headcount, personnel costs and absences are delivered in the definitions, formats and deadlines your headquarters requires, and reconciled with your accounting.
Policies that fit Germany
Group handbooks and compliance policies often meet different rules in Germany. We know where they differ and build them into German requirements, staying as close to your group’s rules and habits as the law allows.
We explain, adapt and coordinate. Legal advice stays with your counsel and tax advisor.
FROM FOUNDING TO REPORTING
What we take on
Four areas we cover for your German subsidiary, so your management team can focus on the business.
Setup
We build the HR side of your German entity together with your advisors: employment contracts, onboarding, registrations with authorities and health insurers, and the processes behind them.
Day-to-day operations
Employee administration, entries and exits, absences, certificates, the monthly inputs for your payroll provider. Your managers get answers, not a ticket queue with no face behind it.
Authorities and insurers
We are your contact for the tax office, health insurers, the accident insurance association and other agencies, so your management team doesn’t have to be.
Reporting for headquarters
Regular HR figures prepared for your group’s reporting, in English and in the structure your finance team expects.
For established subsidiaries
German HR Compliance Check
For subsidiaries that have been operating in Germany for a while. We review your HR processes and documentation for compliance with standards, best practice and completeness.
What we review
What you receive
A short report with a clear traffic-light rating and a prioritised list of actions.
This is a process and documentation review, not legal advice. Where legal questions come up, we bring in your counsel.
The team behind your HR
Why AdminDock HR
instead of a single hire
For a German subsidiary of your size, one HR employee means one person’s experience, one person’s vacation calendar and one person’s notice period.
Behind AdminDock HR stands a team: specialists who work on the modules you need, and a wealth of experience across payroll, applying employment law in day-to-day HR, HR processes and authority contacts that no single position can offer.
You get a named contact, continuity when someone is out, and a partner who has seen your situation before.
Collaborative by design
How we work with your
advisors, partners and authorities
We don’t replace legal or tax advice. We work with your existing counsel and tax advisor, or with partners we can introduce.
We work with your payroll provider and your existing HR systems and other software.
Collaboration is in English, with authorities and insurers handled in German on your behalf.
You can start with a limited setup project or move straight into monthly support.
The people behind AdminDock HR
Experienced people, working hands-on
AdminDock HR grew out of decades of HR and payroll work, inside companies and as an independent interim manager. We know German HR from the inside, and we know how differently other countries approach employment law, social security and who is responsible for what.
Our founder has worked with international payrolls for years. So when your head office asks why German rules work the way they do, we can explain it in terms they understand, and we know what your German team expects in return.
Britta Schauer
Founder
More than 30 years in HR and payroll, as an employee and as an independent freelancer and interim manager. A payroll specialist with a strong focus on figures and the interface to accounting, with years of international payroll and coordination behind her. She sets up processes, leads projects and works on your requests herself. Works in English and German.
Ulrike Kaune
HR and Payroll Manager
Experienced in payroll and as an HR manager, with solid knowledge of German social security and payroll tax law. She works on your requests day to day and makes sure they are handled cleanly and on time. Works in English and German.
How the team works
Both of us work on your requests, supported by specialists for individual areas of HR and payroll. Each area is handled by someone who works in it every day. Requests and processes are tracked in one shared system, so nothing depends on one person’s memory.
What this looks like in practice →Systems we have worked with
We are system-agnostic: we are happy to work with the tools you already use and quickly get up to speed with new systems. We already have hands-on experience with the following solutions.
Learn more
Everything about how we work
Click through to see how deep our work goes.
Packages
Ongoing HR operations in three levels, from €60 per employee per month, plus a one-time setup.
Read more →Modules
Payroll, assignments and shadow payroll, recruiting, people analytics and more.
Read more →Projects
Pay transparency, electronic payroll records, working time recording, group policies and more.
Read more →Scenarios
What working together looks like for a new entity and for an established one.
Read more →Working with us
Process, named contacts, response times and how we work with your headquarters.
Read more →FAQ
Pricing, contract term, data protection and everything you want to know before starting.
Read more →Get in touch
Let’s talk about your German HR setup.
Whether you are setting up a subsidiary, your team has outgrown its processes or headquarters needs reliable numbers: a short conversation usually shows quickly how we can help.